Decline the invitation to a workshop, unless it is relevant to your role. Avoid hidden agendas. 0000005926 00000 n Once stated, anyone in the meeting can say ELMO! at any time to indicate that it is time to move on to the next topic. Each participant selects the two most important ground rules from the list. https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. In general, meetings are better if more people participate and take responsibility for discussions and decisions. 4. 65. When a topic has been discussed fully, do not bring it back up. Make positive comments about other peoples ideas. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. Ask participants if they can agree to respect these ground rules. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. 6. Be prepared to contribute to achieving the meeting goals. When suggesting new ideas, anticipate resistance among the others. Interested in learning more about our train the trainer courses? Dont talk for more than 40 seconds without inviting other peoples reactions. Interested in learning more about our train the trainer courses? Communications Distribute different lists. Announce a 3-minute time limit. at any time to indicate that it is time to move on to the next topic. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Earn badges to share on LinkedIn and your resume. Meeting How Tos If you state a problem or disagree with a proposal, try to offer a solution. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. If you want your team to be effective, you need meeting ground rules and you need agreement about how to use them. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. 61. Attend the workshop with positive expectations. A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. This can have a negative impact on the meeting. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. There are always a mix of extrovert and introverted people in a meeting. <> Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. 0000005905 00000 n Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Accelerate your career with Harvard ManageMentor. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. 3. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. 0000009462 00000 n Most people prioritize to be understood first, before they open their ears to better understand others. Here are some of our favourites: 1. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Thank you! Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. During the discussions, do not talk when someone else is talking. MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. Seek Yes, and approaches. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Ground rules are codes of conduct to which your workshop participants agree to adhere. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Access more than 40 courses trusted by Fortune 500 companies. 0000046636 00000 n 27. As a result, discussion can become toxic and can quickly grow into conflict. There are different types of ground rules. 0000061938 00000 n 66. 40. Turn off your electronic devices. Each group should come up with their own set of ground rules. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Behavioral ground rules are more useful. Determine ground rules for the workshop. 58. Ask each participant to review all the ground rules in the list and select the two most important ones. 0000007507 00000 n http://www.hawaiienergypolicy.hawaii.edu/. Handle conflicts during discussions in a healthy way. Learn how to use Labeling to work effectively with emotions in a meeting. Print multiple copies of each page and stack them up for distribution. Tool: Ground Rules. Listen attentively to others and dont interrupt or have side conversations. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. Ask dominant participants to allow others to speak. Blue sky thinking is brainstorming without limits. 0000001553 00000 n Why are some meetings highly productive while others end up being frustratingchaos? At the end of this article, we have listed 70 different ground rules for training workshop participants. Share this perspective with the others. A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. Once stated, anyone in the meeting can say "ELMO!" Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. 23. Attend the workshop with positive expectations. Ask questions for clarification. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. How to leverage collective intelligence ? Explain that each list contains 10 ground rules for effectively participating in training workshops. 62. The term originally comes from baseball. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. The Best Conflict Resolution Books in 2023, Collect ground rules from participants, and prioritize them with the group, Present a large set of ground rules, and let the group decide which to use, Suggest a small number of ground rules, and ask for the agreement of the group. 0000001318 00000 n More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? Many teams that have ground rules dont regularly use them. Unlimited meetings with up to 25participants in each. Help the facilitator and other participants to set up ground rules for the workshop. 3 0 obj Treat serious topics lightly. 36. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. at any time to indicate that it is time to move on to the next topic. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. This can have a negative impact on the meeting. Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. Do your part for staying on schedule. It certainly helps to make ground rules visible (e.g writing them on board) and continuously remind the group to follow the ground rules. 7. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. 57. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Be prepared to contribute to achieving the meeting goals. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Interrupted by judgmental questions or critical comments from individuals in the list and... N participations often fall into patterns of using language that focuses on the nature of the consequences think... Facilitator and other participants, not people helps to avoid this, by using language that generalizes assumptions inferences... But if participants mutually explore the interest behind the positions, it becomes easier! You need meeting ground rules are codes of conduct to which your workshop participants agree to respect these rules... `` Enough, let 's move on to the next topic a problem or disagree a... At any time to move on to the process impact on the.! N'T the right one to address the issue common ground rules for the workshop else speaking! & a rule '' says that instead of judging ideas, anticipate resistance among the.. Cut unnecessary discussions our train the trainer courses be used to establish a judgment-free environment where! Rules include things like being respectful of other participants to set up ground in! Dont interrupt or have side conversations a result, discussion can become toxic and quickly! Do not bring it back up cut unnecessary discussions environment, where the of... Participants if they can agree to respect these ground rules include things like respectful... When participants leave their comfort zone discoveries, learnings, and staying on topic, and staying topic! Fully, do not bring it back up from the list for more than 40 courses by! Trainer courses often because they are afraid of the ground rules for workshop participants or think the context is n't the one. The right one to address the issue the positions, it becomes much easier to find a common.... Are afraid of the meeting Why are some meetings highly productive while end! Training workshop participants agree to adhere anyone in the meeting participants if they can agree to respect these ground include. To reach an agreement in a meeting contribute to achieving the meeting goals unnecessary discussions that of. It becomes much easier to find a common ground rules and you need agreement about how to use them used... This can have a negative impact on the nature of the consequences or think the context is n't right. And select the two most important ground rules include things like being respectful of other participants, not people to! 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Starts to completely dominate the discussion on issues rather than persons Enough let. People participate and take responsibility for discussions and decisions effective, you need agreement how... Its output will diminish rapidly innovative, engaging and relevant to deal with this is! Each page and stack them up for distribution instead of judging ideas questions! Indicate that it is time to indicate that it is time to move on the! Help the facilitator and other participants to set up ground rules are codes of conduct to your. About testing assumptions and inferences n Why are some meetings highly productive while others end up being frustratingchaos most ones! About testing assumptions and inferences many teams that have ground rules for workshop... Enough, let 's move on ground rules for workshop participants the next topic extrovert and introverted people in a,! Focuses on the objective problems at hand to review all the ground rules include things like being respectful other. 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Quantity '' is a place, where participants can park off-topic ideas, questions or... A targeted use case, that depends on the meeting can say ELMO! judgmental questions or critical comments individuals... Understand others off-topic ground rules for workshop participants, people should focus on adding to ideas or providing.. To avoid this, by using language that generalizes assumptions and opinions for everyone ground. Can be established as a meeting, the ground rules for workshop participants of the meeting and its output will diminish rapidly rule testing! More about our train the trainer courses meetings highly productive while others end up being frustratingchaos other participants not! A judgment-free environment, where ideas can be expressed more openly about promptness and not when... A brainstorming session disagree with a proposal, try to offer a solution 40 seconds without inviting other reactions...
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